Explain how to detach and delete files attached to emails to free up server space.
Train employees, especially new ones, to file e-mails on their computer rather than keeping paper copies.
Question the need to file all e-mails and documents we receive.
Make filing procedures easier by using a medium other than paper (CD-ROM, for example).
When a project is completed, save only the final versions of documents. That will free up server space and postpone the company's need to buy additional memory.